Joanne Todd Employee Handbook

Joanne Todd Christian School


(Revised July 1, 2017)

This handbook is an attempt to provide teachers, substitute teachers, aides, and volunteers with some of the basic guidelines and information concerning our policies and procedures at Joanne Todd Christian School (JTCS). It in no way covers all aspects of the functioning of the school. However, if you will refer to this handbook, as well as the Student Handbook, they will provide answers to many questions which may arise during the year.
In conformity with the policies of Joanne Todd Christian School regarding employment status of personnel, this handbook, and the items contained, referred to, and mentioned herein, are not intended nor are they to be construed to constitute a contract of employment between the school and any one or all of its personnel. This handbook, and its contents, is presented as a matter of information and direction only, and the contents may be changed at the discretion of the school board.

Joanne Todd Christian School was founded to establish an educational program which would provide for the total spiritual and educational needs of children with the purpose of teaching them the Bible and causing them to become knowledgeable of God’s Holy Word, to glorify God, to disciple one another, and to reach out to others in love; as well as to learn the academic skills of reading, writing, arithmetic and become skilled, independent learners.

Children will become independently changed through a quality, private educational system that is based on excellence in academics and eternal values.

The educational philosophy of Joanne Todd Christian School is based upon the infallible Word of God presented in the scriptures of the Old and New Testaments of the Bible.
We uphold God as the ultimate authority and power on earth and in heaven. Therefore; we believe that God the Father hath delivered us from the power of darkness, and hath translated us into the kingdom of His dear Son; In Whom we have redemption through His blood, even the forgiveness of sins; Who is the image of the invisible God the Firstborn of every creature; For by Him were all things created that are in heaven, and that are in earth, visible and invisible, whether they be thrones, or dominions, or principalities, or powers; All things were created by Him, and for Him; And He is before all things, and by Him all things exist (Col. 1:13-17)
In view of these scriptures, the function of this school is to cause students; to see the direct relationship that everything has to God; to believe that “all have sinned and come short of the glory of God.” (Romans 3:23); to know that “God commandeth His love toward us, in that, while we were yet sinners “Christ died for us.” (Romans 5:8); to understand that “The wages of sin is death, but the gift of God is eternal life through Jesus Christ our Lord.” (Romans 6:23); and to receive Jesus Christ as his or her personal Savior. (Romans 10:9-10) This enables the Holy Spirit to open the mind of a student to know that which the natural man can never know, that he may appraise things from a spiritual perspective. (I Cor. 2:14-16)

Family/Parent – Train up a child in the way he should go. (Proverbs 22:6) Teach their children to love the Lord and follow His commandments.
Church – To edify one another. (1 Thessalonians 5:11)
School – To give instruction. (Proverbs 9:9-10)
Teacher – To teach the Holy Scriptures integrating Biblical truth with the academic areas, thereby guiding students in their relationships with God. (2 Timothy 3:15-16) Student to actively listen, learn and put to use the knowledge that is taught (Proverbs 4:13, 23:12)

1) We believe in the Scriptures of the Old and New Testament as verbally inspired by God, as inerrant in the original writings, and as the supreme and final authority in faith and life. 2 Timothy 3:16-17; 2 Peter 1:21.
2) We believe in one God eternally existing in three persons, Father, Son and Holy Spirit. Matthew 28:19; 1 John 5:7.
3) We believe that Jesus Christ was begotten by the Holy Spirit, was born of the Virgin Mary, and is true God and true man, and is the only mediator between God and man. John 1:1-19; 2 Timothy 3:16.
4) We believe that man was created in the image of God, that he sinned and thereby incurred the wrath of God including both physical and spiritual death, which is separation from God. Genesis 1:26; Romans 5:19.
5) We believe in the vicarious death of the Lord Jesus Christ as a substitutionary sacrifice for our sins, and that all who believe in Him are justified on the grounds of His shed blood. 1Corinthians 15:3-4; Hebrews 9:12. We believe in the resurrection of the crucified body of our Lord, in His ascension into heaven and in His present life there as our high Priest and Advocate. Hebrews 7:25; 1 Corinthians 15:3-4. We believe in the blessed hope and in the personal and visible return of our Lord Jesus Christ to the earth to establish His Kingdom. 1Thessalonians 4:13-17; Revelation 20:1-6.
6) We believe that all who receive the Lord Jesus Christ by faith are born again of the Holy Spirit and thereby become children of God. All such are indwelt by the Holy Spirit and baptized by Him into that Spiritual Body (Church) of which Christ is the head. Ephesians 4:30; John 14:16-17.
7) We believe in the eternal security of all who trust in our Lord Jesus Christ. Hebrews 5:9; Romans 5:9.
8) We believe that Baptism is the immersion of a believer in water in the name of the Father, and of the Son, and of the Holy Ghost, setting forth the essential facts of redemption, the death, burial and resurrection of Christ; and also the essential facts in the experience of the believer’s death to sin and resurrection to newness of life; and that the Lord’s Supper is a Commemoration of the Lord’s death until He comes. Romans 6:4; 1Corinthians 11:23-33.
9) We believe that the local New Testament Church consists of a company of baptized believers who have voluntarily associated themselves together for worship, for instruction, and for service for our Lord. Acts 2:40-47; Ephesians 4:11-16.
10) We believe in the bodily resurrection of the saved and lost. The saved shall appear in Heaven at the Judgment Seat of Christ to receive rewards and to dwell with Him for all eternity. The lost shall be judged at the Great White Judgment and be cast in eternal Hell.
1 Corinthians 15:51-57; Revelation 20:10-15
11) We believe that marriage was ordained by God at creation as the sacred union of one natural born man and one natural born woman. All sexual relations must therefore be reserved for that union. Christian marriage is a representation of Christ’s relationship to His church. We also believe that children are a blessing from the Lord. Thus all human life is sacred and worthy of protection from the moment of conception. Genesis 1:26-28; 2:24; Psalm 127 and 128; 139:13-16; Matthew 19:1-10; 1 Corinthians 6:9-11; Ephesians 5:22-33; Hebrew 13:4.
12) We believe that a local New Testament Church is a self-governing body and must be free from interference by any convention or any other ecclesiastical or political authority. Therefore, the church and state must be kept separate as having different functions, each fulfilling its duties free from the dictation or patronage of the other.

13) We believe that every being is directly responsible to God in matters of faith and life, and that each should be free to worship God according to the dictates of his conscience. We believe, however, that only those who believe in and subscribe to the historic Baptist faith are properly entitled to be called Baptists.

Governing Board
JTCS shall have a governing board of five (5) voting members, including a deacon, two (2) parent representatives, and two (2) church members. They will serve a three year term, with one year off between terms. The pastor and principal/head teacher shall be ex-officio members. All members shall sign a statement of faith annually. In the case of an unfulfilled term the school board will appoint a replacement to fulfill the remainder of that term. All new members will be selected by April 1st and will begin their term June 1st.
A. The president, vice president and secretary will be selected by the school board and must be members in good standing of the FBC.
B. The JTCS treasurer will be the treasurer of FBC.
C. Parent representatives may or may not be a member of FBC. Parent representatives will be selected by a majority vote of the school board.
D. The deacon representative will be selected and approved by the deacon board by April 30th.
E. The principal/head teacher will be the teacher representative and appointed at the time of hire by the school board.
F. The church members will be notified of an opening on the board and the representative will be selected by the church general membership at the March meeting. He/she must be a member in good standing of FBC for minimum of one year prior to board appointment.
Officers and Duties
Officers will be determined by the school board at the June meeting for the upcoming year.
President – shall oversee all the activities of JTCS. The President will preside over all school board meetings and will call special meetings as necessary.
Vice-President – the Vice-President shall assist the President in the aforementioned duties, filling in when necessary.
Secretary – the Secretary shall be selected by the school board and keep a full record of all meetings and will deliver all documents and pertinent information to the secretary’s successor. The secretary may or may not be a member of FBC.
Treasurer – shall keep records of all monies received and disbursements made. The treasurer shall give complete financial reports to JTCS each meeting and FBC at the quarterly business meetings. The Treasurer will deliver all documents and pertinent information to the treasurer’s successor.
School board meetings will be held monthly, unless changed due to necessity. Special meetings may be called by the president of the board or the pastor when necessary.

Principal Job Description
Summary: The Principal is responsible for the daily operations of all JTCS programs. The Principal is to ensure that the vision, mission statement, and purpose of JTCS are expressed through all aspects of the school. The Principal is responsible to ensure the policies of the school are implemented.
1. A growing Christian with a positive testimony
2. An active participant in a local church of like faith and belief, presenting a signed statement by the pastor of the local church acknowledging “active participation”
3. A willingness to sign a statement declaring agreement with the JTCS statement of faith and conduct agreement
4. Spiritual maturity with academic and leadership ability
5. A knowledge, training and experience in education, administration, and management
6. Demonstrates philosophical and academic leadership and keeps abreast of developments and trends in education, providing proof of professional growth.
7. Good interpersonal skills and an accurate communicator who can resolve conflict situations effectively
8. Must be certified to teach by the State of Arizona or have a Bachelor’s Degree from an accredited college or university
Selected by: JTCS school board and FBC Pastor
Accountability: JTCS school board and FBC Pastor
1. To the school
a. Provide responsible and effective leadership of the school’s programs
b. Pray for the school, it’s programs and all those who are a part of JTCS
c. Implement effective crisis management – providing discipline practices as needed.
d. Coordinate effective student enrollment and admissions procedures
e. Serve as the liaison between the board and faculty and staff
f. Establish and maintain an effective inventory system for all school supplies, materials and equipment
g. Coordinate the financial and prayer support of the staff
h. Ensure that there is a positive “Christian” atmosphere on campus that is enriching for all who are part of the school
i. Foster positive relationships with evangelical churches in the community that are associated with the students and faculty/staff
j. Serve as a spiritual leader of the faculty, staff, and student body
k. Ensure that the school maintains high academic standards along with the necessary curriculum guides and school materials that can bring excellence to the classroom

2. To the JTCS Board:
a. Collaborate with the Board president to develop the agenda for the board meetings
b. Submit a written monthly report to the board, and provide monitoring and decision-making information
c. Attend, participate, and make recommendations for the day to day running of the school in Board meetings as an ex officio member
d. Implement, promote, and enforce school and board policies
e. Inform the Board of budget needs and assist with annual budget preparation
f. Facilitate communication between staff, faculty and the board

3. To the Staff:
a. Maintain and promote high Christian and professional standards
b. Respond effectively and promptly, when appropriate, to issues and communicate resolutions in a timely manner
c. Handle grievances using the Matthew 18 Principle. See that the “chain of command” is followed within the school
d. Annually review student and staff handbooks with the Pastor and the Board
e. Develop clearly understood procedures and provide regular drills for emergencies and disasters
f. Obtain substitutes when teachers or aides are absent

4. To the Students:
a. Know the students and pray for them
b. Lead in setting a spiritual atmosphere that promotes and teaches Christian values and practices
c. Establish schedules and procedures for the supervision of students in non-classroom areas (including before and after school)

5. To the Parents:
a. Coordinate communication between home and school at all levels
b. Communicate the JTCS philosophy of Christian education
c. Develop and maintain communication channels to inform parents of specific student and school concerns
d. Lead, model and facilitate good communication between faculty/staff and parents
e. Promote the work and participation with Christian Education Resources (CER)
f. Establish procedures for safe storing and integrity of all public and confidential school records. Ensure that student records are complete and current.

6. To the Community:
a. Be one of the school’s representatives in the community
b. Promote the school to its donors, and alumni and local community

Boundaries & Term of Service
The Principal shall be hired on a contract basis

Regular Teacher Job Description
Summary: The regular teacher serves as the classroom leader, responsible for managing the classroom to ensure that all students are supervised in a safe, Christian learning environment that meets the approved mission and vision of the school. The Teacher will teach and model in such a way that the students will develop a love for learning, attitudes, and skills that will equip and prepare them to impact their world for the glory of God.
Qualifications: The Teacher must be certified to teach by the State of Arizona or have a Bachelor’s Degree from an accredited college or university and:
a. A growing Christian with a positive testimony
b. An active participant in a local church of like faith and belief, presenting a signed statement by the pastor of the local church acknowledging “active participation.”
c. A willingness to sign a statement declaring agreement with the FBC/JTCS Statement of Faith and conduct agreement, and the Employee Handbook Receipt
d. Spiritual maturity with academic and leadership ability
e. A knowledge, training and experience in education
f. A willingness to abide by the JTCS agreements, rules and regulations
g. An acceptance of and belief in the JTCS vision, mission, purpose, and Christian philosophy of education
h. A spiritual maturing individual with academic leadership ability, which enables the teacher to train up a child in the way he/she should go
Selected by: The JTCS school board.
Accountability: The Principal/Head Teacher and the JTCS school board
1. Spiritual
a. Endeavor to “role model” in attitude, speech, and actions a consistent daily walk with the Lord
b. Show by example the importance of a day-to-day walk with God, Bible study, prayer, witnessing, and unity in Christian fellowship
c. Motivate students to accept God’s gift of salvation and grow in their faith
d. Lead students to a realization of their self-worth in Christ

2. Instructional
a. Recognize the role of the parents as primary responsible before God for their child’s education, and assist them in that task
b. Establish and promote high standards and expectations for students for academic performance and responsibility for behavior in the classroom
c. Teach classes as according to the scope and sequence and curriculum guides of ABeka Book
d. Integrate Biblical principles and the Christian philosophy of education throughout the curriculum
e. Assign projects or homework for drill, practice, review, and enrichment
f. Assess the learning of the individual students on a regular basis and provide progress reports, as required and on time
g. Keep proper discipline in the classroom, on the campus, and at school activities
h. Inform the Principal/Head Teacher if unable to fulfill any duty assigned and prepare daily lesson plans, work sheets, and materials for a substitute teacher

3. Managerial
a. Maintain regular and accurate attendance records
b. Keep students, parents, and the Principal/Head Teacher adequately informed of progress or deficiencies, and give sufficient advance notice of possible failure or behavioral difficulties
c. Maintain a clean, attractive, and well-ordered classroom
d. Supervise extra-curricular activities, organizations, and outings as assigned
e. File all required reports regarding discipline and attendance matters

4. Professional
a. Cooperate with the administration in implementing all policies, procedures, and directives governing the operation of the school
b. Be attentive to written evaluations given to assist in professional growth
c. Attend and participate in staff orientation, faculty meetings, scheduled devotions, in-service and continuing education opportunities, chapels, various committees, and CER functions.
d. Perform school related duties that may be assigned by the administration

5. Personal
a. Demonstrate the character qualities of enthusiasm, love, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality
b. Meet everyday stress with emotional stability, objectivity and optimism
c. Develop and maintain a personal appearance that is a role model of cleanliness, professionalism, modesty, good taste, and in agreement with school standards
d. Use proper and acceptable English in written and oral communication
e. Recognize the need for good public relations and represent the school in a favorable and professional manner to the constituency and general public


Teacher’s Aide Job Description
Summary: Under the supervision of the specified supervising teacher and the Principal/Head Teacher, assist teachers in the instruction, supervision, training and physical care of assigned individuals or groups of students; work responsibly perform a variety of instructional services and clerical support activities within a well-defined framework of policies, procedures and objectives; use sound judgement and initiative; and do other work as required.
Qualifications: The aides must possess a high school diploma or equivalent and:
a. A growing Christian with a positive testimony
b. An active participant in a local church of like faith and belief, presenting a signed statement by the pastor of the local church acknowledging “active participation.”
c. A willingness to sign a statement declaring agreement with the FBC/JTCS Statement of Faith and conduct agreement, and the Employee Handbook Receipt
d. Spiritual maturity with academic and leadership ability
e. A knowledge, training and experience in education
f. A willingness to abide by the JTCS agreements, rules and regulations
g. An acceptance of and belief in the JTCS vision, mission, purpose, and Christian philosophy of education
Selected by: The Principal/Head Teacher and JTCS school board
Accountability: The Supervising Regular Teacher and the Principal/head teacher
1. Spiritual
a. Endeavor to “role model” in attitude, speech, and actions a consistent daily walk with the Lord
b. Show by example the importance of a day-to-day walk with God, Bible study, prayer, witnessing, and unity in Christian fellowship
c. Motivate students to accept God’s gift of salvation and grow in their faith
d. Lead students to a realization of their self-worth in Christ

2. Instructional
a. Establish and promote high standards and expectations for students for academic performance and responsibility for behavior in the classroom
b. Demonstrate an understanding, patient, and receptive attitude towards students
c. Assist in the creation, preparation, distribution and presentation of materials and supplies to obtain the educational objectives of the students
d. Assist in maintaining the classroom, lunch room or play areas as sanitary, safe, orderly, attractive and positive learning environment
e. Circulating in the classroom and providing assistance and learning support to students
f. Provides instruction to students as prescribed by supervising teacher and reinforces skills introduced by the teacher
g. Assists in managing student behavior and maintaining classroom order
h. Reinforces the rules of the classroom and school
i. May be assigned to monitoring duties (i.e. lunchroom, restroom, drinking fountain, playground) and assures appropriate student conduct during these periods
j. Use excellent written and oral English skills when communicating with students

3. Professional
a. Cooperate with the administration in implementing all policies, procedures, and directives governing the operation of the school
b. Be attentive to written evaluations given to assist in professional growth
c. Attend and participate in staff orientation, faculty meetings, scheduled devotions, in-services and continuing education opportunities, chapels, various committees, and CER functions
d. Perform school related duties that may be assigned by the supervising teacher
e. Establish and maintain cooperative and effective working relationships with children and adults contacted in the course of work
f. Be flexible and receptive to change
g. Understand and carry out all oral and written directions
h. Perform routine clerical tasks and operate a variety of educational and office related machines and equipment
i. Maintain the highest level of confidentiality in all matters relating to students and other staff members

4. Personal
a. Demonstrate the character qualities of enthusiasm, love, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality
b. Meet everyday stress with emotional stability, objectivity and optimism
c. Develop and maintain a personal appearance that is a role model of cleanliness, professionalism, modesty, good taste, and in agreement with school standards
d. Use proper and acceptable English in written and oral communication
e. Recognize the need for good public relations and represent the school in a favorable and professional manner to the constituency and general publicGENERAL OPERATIONS AGREEMENTS
Principals, teachers and staff will support JTCS and adhere to its policies, procedures, and rules as adopted by the school board of JTCS and any other policy or procedure as given by the administration concerning the function and operation of the school.

Each student at Joanne Todd Christian School has the right to develop his or her skills and abilities to the very fullest potential. In order to insure this right, an atmosphere of climate must be created which allows each student the opportunity to fulfill this maximum potential. One aspect of this atmosphere is discipline. Rules are established to protect the person, protect property, and to protect the right to participate in the educational process. The successful development of a learning climate requires the cooperation and participation of all members of the staff. This is particularly true of school discipline. Only when the entire staff enforces the rules does the school maintain a level of discipline necessary for quality learning. Teachers and staff must work together to achieve an appropriate level of discipline.
Within JTCS two sets of rules exist: First, the general guiding rules which are stated in the student handbook; the other set are the rules of a particular classroom which are set forth by a particular teacher. It is the responsibility of teachers to see that the students know the building rules, and it is the responsibility of every staff member to enforce these building rules, fairly and impartially, with the entire student body. If one teacher is lax in the enforcement of the building rules, it makes every other faculty member’s job harder.
The second set of rules is for the classroom and will vary from teacher to teacher. These rules should define the atmosphere necessary for a particular teaching situation. Discipline problems may be minimized by letting students know what you expect. Make no rules which you cannot or do not intend to enforce. Keep your rules simple and few. Be able to justify any rule on the grounds that it maintains the learning atmosphere. Above all, make sure that your rules are reasonable and fair.
The board and principal/head teacher will assist teachers in overall building discipline, but classroom discipline is the teacher’s responsibility. A student who has repeatedly, willfully violated classroom or building rules should be referred to the Principal. However, before you send a student to the Principal with disciplinary referral, make sure that you have first tried some other options.
Once you refer a student to the Principal, it becomes the Principal’s responsibility to deal with the student and to handle the immediate situation in Principal’s own best judgement. If necessary, the Principal may take the matter to the school board, which will give the responsibility to them to mediate and resolve the problem.


Good classroom management is essential to the establishment and development of the successful teacher, and imperative to the success of the school. Education cannot proceed without good classroom management. Poor classroom management by one weak teacher, will make the work of the other teachers that much more difficult.
Good classroom management is thought of as being positive – not negative.
Good classroom management is turning unacceptable conduct into acceptable conduct.
Good classroom management is consistency.
The ultimate achievement of good classroom management is self-discipline on the part of the students.
Good discipline is the responsibility of the INDIVIDUAL teacher, and the teacher is expected to handle discipline problems. There are exceptions, however, when a teacher will find it necessary to refer students to the Principal/school board because of GROSS INSUBORDINATION or DISRESPECT to the teacher, and “the teaching and learning situation in the classroom has been affected”.
When the teacher finds it necessary to refer a student to the Principal/schoolboard for disciplinary action, a follow-up written report should be sent to the office at the teacher’s earliest convenience. The Principal/schoolboard may set up a teacher/parent conference.

Wherever there are students, there must be supervision. Your responsibility for the supervision of students extends well beyond the four walls of the classroom. If you see students misbehaving or defacing property, you should not hesitate to correct them. In fact you are remiss in your duty if you do not correct them. The presence of unsupervised students gives rise not only to improper use of facilities, but also results in great deal of damage. Never accept these situations as unavoidable. Prevention comes in the form of exerting ourselves to follow up on the student. The guidelines for supervision of Joanne Todd Christian School students are:
A. On School Campus

All teachers are to assume general supervision for student activities during the school day.

Rooms are never to be left unattended when unlocked.

The conduct for the student body is the responsibility of the entire faculty, as is the care and maintenance of the buildings, grounds and equipment belonging to ”the church” or “the school”.

Teachers should supervise the halls outside their rooms to see that there is a minimum of unnecessary student activity. Discourage students going to the lockers or restrooms during classes. All students leaving a classroom must have in their possession a hall pass signed by the teacher.

Periodic checks should be made of restrooms in your area.

Any abnormal student congestion in the hall may indicate a potential problem. Be observant and proactive in preventing problems.

Students and teachers are asked to cooperate in keeping the buildings and grounds neat and clean. Each teacher can devise ways and means of making the classroom more attractive. Teachers observing students littering the campus should ask the students to pick up the litter. If the student refuses, report the matter to the principal/head teacher.

Students returning from an excused absence will have an amount of time equivalent to the number of days absent to make up any work assigned during the absence. It is the student’s responsibility to initiate and follow-up on any work missed.

At JTCS we believe it is important that each student be on time to class. We believe that learning to be on time now will pay off in life after graduation. Consistency on behalf of all staff in dealing with tardiness is absolutely essential. All staff will be expected to follow the tardy policy as outlined in the Student Handbook.

We will have at least one fire drill per quarter. The teacher’s role in fire drills and emergency evacuations is as follows:
1. Instruct your class at the beginning of school in the proper procedure to clear the building in case of fire or emergency. A map showing fire escape routes is available and must be posted in your room next to the door. If you don’t have one, let the office know.
2. At the sound of the alarm, move your class in a quiet and orderly manner along this route. Take your grade book with all student contact information in it. DO NOT LOCK YOUR CLASSROOM DOOR.
3. Once outside, remain in charge, keep your class together and away from buildings and roadways.
4. Do not allow your students to re-enter the buildings until the all-clear signal has been announced.
5. Assume that all evacuations are real emergencies.
Students will turn in cell phones to his/her teacher at the beginning of each school day. It will be returned at the end of the school day. Mid-day use will be only by teacher discretion.
The administration of medicines will be accomplished in accordance with procedures specified in the Student Handbook.

Grade Periods
Students will be graded at the end of each nine weeks of actual school. Deficiency reports shall be filed by the teacher when the student is in danger of failing a class. Deficiency reports will be mailed to parents by the teacher and should be sent at the four and one-half (4 ½) week mid-term of the grading period.
Procedure for Entering Grades
Each student will receive a report card each nine-week grading period. Each teacher is to enter grades on the report card by the deadline. All reports cards are to be returned to the teacher for recording continuing grading periods. At the final grading period, the teacher will enter each student’s complete grade history into the student’s permanent file, before releasing the report card to the student.
Grading Purpose
The purpose of grading at JTCS is to inform those who are entitled to know the student’s progress toward attainment of their educational objectives.
Component Parts of Term and of Semester Grades
It is recommended that the following statement serve as guide in determining the component parts of term and semester grades:
1. No single method of determining grades is “best” for all subjects and teachers. However, individual teachers should develop objective grading systems with are reasonable and fair.
2. Each teacher should explain their grading method fully. Students should understand the relative value of tests, homework assignments, extra-credit work (if any is accepted), class participation, final examinations, and any other academic factor to be employed.
Principles of Grading
The following principles should serve as the framework within which all teachers will work in the grading process:
1. The mark is a measure of achievement.
2. The grading system should be as simple as possible and still be consistent with its purpose.
3. Evidence of progress is important in the learning process. In addition to the assignment of marks, the teacher should provide the student with evidence of progress throughout the grading period, i.e., listing positives on a weekly basis.
4. The grading practices should be explained to the students as early as possible.
5. Teacher shall use the adopted grading system with 65% as passing.
6. Student motivation should be derived from the instructional activities and not from the assignment.
7. A grade should not be used punitively, or distorted to motivate the student.
8. A grade should be considered confidential information, and should not be revealed by the teacher to anyone other than the student who earned it, the student’s parents, and school officials.
9. Grades are evaluations of student progress in terms of:
A. Quality of Work
B. Quantity of Work
C. Interpretation and application of facts and principles
D. Grasp and demonstration of skills
E. Originality and reasoning

10. Decisions about homework are left to the judgement of the individual teacher. The assignments, however, should be reasonable in length and difficulty; busy work should be avoided; and whenever possible, the assignments should be given with plenty of advance notice; clearly and concisely, verbally and written. Teachers should remember that other teachers may be giving assignments to their students, and that part of the subject period should be devoted to working on the assignment, with teacher guidance if needed.


Use of Grades
Grades received by students can legitimates be used by teachers and school officials for:
1. Education career guidance
2. Determining whether or not credit is granted for the course
3. Determining class rank and academic honors

Valedictorian/Salutatorian- To qualify for Valedictorian, the student must have GPA of 95% or higher. To qualify for Salutatorian, the student must have a GPA of 90% or higher. If no student qualifies as Valedictorian, there will be neither Valedictorian nor Salutatorian. The student with the highest 85%-95% GPA will have special honor.



Each teacher will keep a class record book during the school year. This is the record of the first entry of attendance, as well as grades, and it is therefore the legal record for both. Grades and attendance should be kept in the book. A book will be given to each teacher before the school year opens.

Teacher’s grade books are turned into the office at the end of the year and are a permanent record. Besides grades, it must have a record of attendance, which includes late entries and withdrawals. Guidelines for Class Record Book:

1. Grades must be recorded in ink for each nine weeks and semester and clearly labeled. After three weeks of attendance, grades at the time of withdrawal or drops will be recorded in parentheses in the semester grade column. This is called “Grade to Date of Leaving”.

2. Incomplete should be marked “Inc.” in pencil. Teachers are to change in “Inc.” to a grade as soon as the work is made up. The semester grades need to be recorded on the permanent record as soon as possible. Nine weeks or semester incompletes should be made up within two weeks upon the return of the student. Exceptions to this general rule of thumb policy will be made by the principal/head teacher for mitigating circumstances. Incompletes should not be given at the end of the school year. It then becomes a “zero.”

All students who travel as representatives of JTCS are governed by a single set of general rules:
1. Students are expected to act at all times in a way that will bring credit upon the group.
2. The school dress code applies on trips when outside the bus.
3. Students must submit all completed appropriate parent release and parent permission forms.
“8th-Grade Trips” will NOT be sanctioned, sponsored or affiliated with FBC or JTCS. Any such trip may be planned, sponsored and implemented by parents and/or sponsors, but may NOT be scheduled during the school year.

School keys are issued to teachers for the school year by the church secretary, and are to be turned in at the end of the employment period.
1. Do not loan your keys to anyone. If you need to loan your key to a non-teacher, see the principal/head teacher about it. Never give your keys to a student for any reason. Never leave keys lying on your desk or in an unlocked drawer where unauthorized person(s) might access them.
2. When you enter or leave a building outside of normal working hours, check the door to make sure it locks behind you. This takes only a second, but it is critical to security.
3. Before leaving the building, take a minute to check all the doors manually.
4. If you should discover theft or vandalism, report it immediately, so that the police can be notified.

School Calendar: The Principal will receive input from the teachers in the setting of the school calendar. The calendar will be set by January 1st prior to the start of the school year calendar.
Work Year: The normal work year for Teachers is 143 days. Up to 8 days will be designated in-service/tutoring days. Dates and times will be determined by the Teacher. The normal work year for Teacher’s Aides shall be 143 days. Up to 5 days will be designated in-service/tutoring days. Dates will be determined by the supervising teacher.
Basic School Day: Full-time students will attend from 8:00 am – 3:45 pm Monday – Thursday. Kindergarten students will attend from 8:00 am – 11:00 am Monday – Thursday. Teachers are scheduled to be at school from 7:30 am – 4:00 pm Monday – Thursday inclusive of a sixty (60) minute uninterrupted, duty-free lunch period. Teacher’s Aides are scheduled to be at school from 7:30 am – 4:00 pm Monday – Thursday inclusive of a thirty (30) minute uninterrupted, duty-free lunch period.

At the risk of creating a list of inordinate proportions, the rights and responsibilities of Joanne Todd Christian School faculty members follow:
1. Responsibility to adhere to board policy and follow the rules and regulations utilized by the administration to implement that policy.
2. Right to participate in the formulation of rules, policies and regulations.
3. Right to request supplies and equipment needed to insure a good educational environment within the constraints of the budget.
4. Responsibility to have lesson plans with stated goals and objectives on a daily basis.
5. Right to have counsel and guidance from the principal as the district’s expectations in relation to stating goals and objectives.
6. Right to sufficient time to prepare and plan for classes. This time should be in the form of a period of time when children are not being taught.
7. Responsibility to utilize as much preparation time as possible to plan and prepare for classes.
8. Responsibility to improve performance as indicated by periodic evaluations by the administration.
9. Right to sign as having seen and discussed any evaluation concerning the teacher’s performance. In addition, each faculty member has the right to respond in writing to any evaluation and have this response included in their file.
10. Responsibility to perform certain duties as assigned by the supervisor.
11. Right to expect general cleanliness in his/her classroom or teaching area.
12. Responsibility to lead students to care for their own classrooms and their contents.
13. Right to discipline children in a way to foster personal growth and responsibility on the part of the student.
14. Responsibility not to disburse money or to collect money unless authorized by the principal/head teacher.
15. Right to regular and informative communications from within the school.
16. Responsibility to make the communication process a two-way process.
17. Responsibility to check on the flow of communications by checking the personal mailbox once in the morning and once in the afternoon.
18. Responsibility to individualize instruction for students as much as possible.
An employee is encouraged to communicate to the employer whenever the employee believes working conditions may become intolerable to the employee and may cause the employee to resign. Under Section 23-1502 Arizona Revised Statutes, an employee may be required to notify an appropriate representative of the employer in writing that a working condition exists that the employee believes is intolerable, that will compel the employee to resign or that constitutes a constructive discharge, if the employee wants to preserve the right to bring a claim against the employer alleging that the working condition forced the employee to resign.
Under the law, an employee may be required to wait for fifteen calendar days after providing written notice before the employee may resign if the employee desires to preserve the right to bring a constructive discharge claim against the employer. And employee may be entitled to paid or unpaid leave of absence of up to fifteen calendar days while waiting for the employer to respond to the employee’s written communication about the employee’s working condition.

Staff will be recompensed according to the terms of their individual contract or agreement recognizing that economic conditions may exist that cause the funding to be less than anticipated therefore requiring the School Board to under fund or terminate the employee contract.
Employees are to be paid on the 1st and the 15th of each month beginning July 15th for the work period between July 1st and July 15th. The employee’s agreed upon salary shall be divided into 24 equal pays throughout the contractual year. If a pay date falls on a non-work day, employees shall receive their paychecks on the last workday prior to the payday.
Substitute teachers shall be paid at the agreed upon daily rate of $50.00 for a complete day.
Payroll errors which are not the result of employee error shall be corrected within five (5) days of notification unless the employee and the Board mutually agree to extend the correction period.
The Principal shall inform the appropriate teachers and aides of employer and employee hour obligations at the beginning of each school year. These obligations will be considered when preparing the employee’s schedules.

If you have an accident while on duty, you are entitled to medical and compensation benefits from the State Compensation Fund, but you must report it to the office immediately. An accident report must be completed by the teacher, and a copy will be given to you for the doctor. We must keep a copy of this accident report on file. Prompt reporting of any injury will greatly speed payment of insurance claims. Additional information has been posted in the staff room which will assist injured employees in filing workmen’s compensation insurance claims.

When it becomes necessary for a teacher to be absent due to illness or emergency, please contact the Principal/head teacher as soon as possible. If you know during the first day of absence that your absence will continue for an additional day or longer, please call the Principal/head teacher before 2:30 pm each until day until you are ready to return, so that the substitute can be retained.
Paid Sick Time (PST): An employee shall be granted PST as mandated by Prop 206, 24 hours (3 days), front-loaded at the fiscal year, to be used as described in Prop 206. If the employee does not use all the PST, JTCS will “buy back” the remaining PST, in that, the employee will receive a check and will not be able to rollover the time to the next fiscal year. In the event the employee does not remain for the full fiscal year, the PST will be prorated.
Paid Leave: Requests for PTO must be made in writing, to the Principal/head teacher at least twenty-four (24) hours in advance, except in emergencies. In emergencies, employees shall request leave no less than two (2) hours prior to the arrival of students.
Extent of PTO: Each full-time employee shall be granted seven (7) days of PTO per fiscal year and may be used during the working period, not to carry over to the subsequent fiscal year. The working period, including instructional, tutorial, and work days, is between July 1st and June 30th.
Personal Illness, Family Illness, Bereavement: An employee who is unable to perform his/her duties because of illness, incapacity due to maternity reason, or because of the illness or death of father, mother, brother, sister, husband, wife, child, other close relative, or member of his/her own household, and consequently must be absent from work, shall be granted PTO up to the allowed days as determined by the Board.
Professional Leave: Employees may be granted leave for attendance at educational meetings, workshops, etc. while school is in session, when request has been made in writing to the Board and approved as being in line of duty. During such leave personnel shall be paid as though they were on duty in the school and the time off shall not be counted against the employee’s PTO. Professional leave is initiated by the individual for the benefit of the individual or the school.
Personal PTO: An employee shall be granted, as previously described, five (5) days per fiscal year PTO for personal reasons. An employee using such leave shall notify the Principal/head teacher or supervising teacher at least twenty-four (24) hours prior to taking such leave, except in cases of extreme urgency. Personal leave must be requested in writing to the Principal/head teacher. “Personal Reasons” shall be adequate explanation for such leave, but it shall be understood to entail pressing personal problems or emergencies which cannot be resolved outside or regular employment hours. JTCS will not “buy back” any unused PTO, and unused PTO will expire at the end of the school year.
Jury Duty or Subpoena Leave: Any employee called for jury duty or who is subpoenaed in any judicial matter in which the employee is not a principal party and, as a result is unable to be at work during working hours, shall be entitled to use PTO for the period of time their presence is required in court, up to the seven (7) days or amount of unused PTO to supplement jury duty pay up to employee’s normal daily rate of pay. This must be requested in writing at least twenty-four (24) hours in advance of leave.
Hours of Partial Days Leave: Employees are expected to schedule appointments before or after working hours or on days off. Any time used over one hour during scheduled working hours for appointments or personal reasons shall be deducted from the employee’s PTO at an hourly rate.
Holidays: Employees are not required to be at school on designated school calendar holidays such as Spring Break, Christmas Break, and Easter Monday. These holidays are not included in the 143-151 work days.

Unpaid Leave: After employee’s PST/PTO is exhausted, requests in writing for unpaid leave for reasons other than illness shall be recommended at the discretion of the school board. Employees may be required to provide satisfactory documentation for the necessity of the requested leave.
PST/PTO USE FORMS: Employees will complete and submit to the office a PST/PTO Use Form two (2) days prior to each designated pay days. Pay checks will be withheld until completed form is submitted.
Evaluation Procedures
All returning staff and faculty will be reviewed at least twice per year, in November and no later than December 1st, and again in March, no later than April 1st of the school year unless otherwise agreed upon by the employee and evaluator or if circumstances justify a later date. Employees will be notified if such circumstances exist prior to the due date.
Evaluators may use formal or informal observations in the evaluation process. The evaluator may request employee input in the observation process.
The evaluation will include documentation of acceptable and/or unacceptable behavior actions. Should necessary improvements become apparent during the evaluation process, said improvements shall be noted on the evaluation form together with specific improvements desired, time for improvements to be made and assistance to be provided if necessary. Such notification will be provided and assistance initiated within a reasonable time period during the school year in which the needs improvement is noted.
Employees shall be provided a copy of the written evaluation within ten (10) working days following the evaluation. All formal observations and evaluations shall be conducted with the knowledge of the employee being evaluated.
An employee may not decline to sign an evaluated form. This signature does not mean agreement with the content, but is a record that the employee has, in fact, seen the evaluation. An employee has the right to include an addendum to the written evaluation.
Assigned Evaluators:
1. The Principal shall be evaluated by the School Board or its designee.
2. The Regular Teacher shall be evaluated by the Principal or a designee.
3. The Aide shall be evaluated by his/her supervising Teacher.

When a substitute is needed, the teacher will notify the Principal/head teacher, who will, in turn, arrange for the substitute. The Principal/head teacher will notify the office of the substitution by submitting a Substitution Form so the substitute may receive compensation.
In an effort to give clear expectations to substitutes and to have good chance of achieving these expectations, each regular teacher is asked to follow some methods that will give more effectiveness to the school’s substitute teacher program. Most substitutes request information in the categories of:
Lesson Plans for the day
A Seating Chart
Classroom Procedures/Rules
School Rules/Regulations
Outline of responsibilities that are clear and concise
A confidential list of special problems
A teacher who knows they will be absent should provide detailed lesson plans that allow for more than busy work. Useful suggestion for instruction should also be included. Most students would prefer too much direction rather than not enough.
To provide for each substitute’s convenience, each teacher is required to prepare teaching materials for the substitute in advance. Each teacher is expected to prepare an “Emergency Lesson Plan Packet”. These packets are designed to be used in an emergency and for the first day or so. If you are going to be ill for longer periods, we expect that you will find ways of providing the substitute with more detailed lesson plans.
Studies show that students spend as much as 5-10 percent of their actual class time with substitute teachers. If substitutes are prepared to function only as baby-sitters and law enforcers, then students could be losing a significant amount of instruction. Substitutes should be expected to maintain class continuity and move the curriculum forward. But they should not be expected to walk in and feel prepared to make a significant contribution to the academic learning.

Arrival and Checkout
Arrive at school at 7:40 am when you have prior notice of substitute duty. Report to the principal/head teacher.
Attendance Procedures
Attendance is to be taken each day. It is important that attendance be taken correctly, therefore, it is the teacher’s responsibility. Do not have students take attendance!

Classroom Report
The substitute teacher should have a classroom report for the regular teacher. The classroom report should note items such as absences, tardiness, disruptions, faulty equipment, etc.
Upon returning to school, the regular teacher should inspect the report left by the substitute. Students reported or violation of rules should be dealt with promptly and fairly. Students must see that the regular teacher will respect and support a substitute teacher.

Employees shall be permitted to see their personnel file, except for confidential letters of recommendation, upon reasonable request, and may duplicate any information in the files at their own cost. No derogatory letters, reports or statements shall be placed into the employee file without the employee’s knowledge. If the employee so desires he/she will be given an opportunity to make a written statement of defense to be attached to any statement. Any derogatory material must be provided to the employee before the material may be placed into the employee’s file.
The Board shall maintain an employee’s file only at the church office. Any file kept by the immediate supervisor shall contain only those materials for current evaluation data. Anonymous data shall not be placed in the employee’s file.

Chain of Command

The Word of God
School Staff and Volunteers
Principal/head teacher
The School Board of JTCS
The Pastor of FBC













I have received my copy of the 2017 – 2018 Joanne Todd Christian School Teacher Handbook. I agree that I have read and understood the principles, rules and procedures contained within it and that I will retain this book for reference as needed throughout the academic year.

Signed ________________________________________
Date __________________________________________

This page must be returned to the principal/head teacher within one week of receipt.
It will then be placed in the employee’s permanent file in the FBC/JTCS office.